Titles and Departments

Member management

Organize members by title and department

Create job titles for your workspace, group them into optional departments, and use those groups to understand where your team's time goes.

Manage titles and departments from Members → Departments

Create several titles or departments in one form

Filter and group tracked time by title or department

How titles and departments work

A title describes a member's job, such as Designer or Developer. A department groups titles, such as Creative or Engineering.

• Titles and departments belong to the workspace and can be used across its teams.
• A member can have one title. Each title can have one department, or no department.
• A member's department comes from their title; you do not assign it separately.
• Workspace admins create, edit, and archive the catalog in Members → Departments.

Titles do not grant access. Workspace and team roles, such as Admin and Member, control permissions.

Manage workspace titles and their optional departments in Members → Departments.

Create departments

1. Open Members → Departments.
2. Click New department on the Departments card.
3. Enter a name, such as Creative.
4. Use Add row to enter more departments before saving.
5. Click the Create button.

The form supports up to 25 departments at once. Use the search field and pagination controls on the card to find existing departments.

Create departments by entering a name in each row.

Create titles

1. Click New title on the Titles card.
2. Enter a title name.
3. Choose a Department, or leave No department selected.
4. Use Add row to enter more titles, each with its own optional department.
5. Click the Create button.

The form supports up to 25 titles at once. You can add departments later with Edit title. Search the department picker by typing a name.

Add titles and choose an optional department for each one.

Assign a title to a member

Workspace admins assign titles from the Members page:

1. Click Edit member beside an active member.
2. In the General tab, open Title.
3. Search for and select an existing title, or type a new name to create one in the picker.
4. Click Save changes.

Assigning a title also determines the member's department. For example, a member with the Designer title belongs to Creative when that title is assigned to Creative.

Assign a job title from the member’s General tab.

View time by title or department

Use the Time Entries dashboard to filter and group time by the member's title or department.

1. Open Time Entries and select your team and date range.
2. In the filter bar, open More, then Titles or Departments.
3. Type to search, select the names you want, and click Done.
4. In the breakdown table below the charts, open More and choose Titles or Departments to group the results.

Filtering limits which members' time is included. Grouping changes how that time is broken down. For example, filter to Creative and group by Titles to compare billable, non-billable, and total tracked hours across its roles.

Catalog options come from the workspace, including titles and departments that have no time in the selected period. Selecting an unused group can produce an empty result. Your existing team and reporting permissions still determine which time entries you can see.

Filter tracked time by department in the Time Entries dashboard.

Edit, archive, and restore

Use Edit title or Edit department on the corresponding table row to rename a record. Editing a title also lets you change or clear its department.

Click Archive and review the confirmation before proceeding:

• Archiving a title clears that title from its assigned members. Those members also lose the department inherited from that title.
• Archiving a department clears it from its titles and their members. The titles and member title assignments remain.

Assignment cleanup runs in the background, so changes may take a moment to appear. Archiving does not delete time entries. Title and department reporting uses current member assignments, so changing or clearing assignments can change the groups shown for earlier time entries.

Restoring a name does not restore cleared assignments

Creating a title or department with an archived name restores the existing record. Matching ignores capitalization and surrounding spaces. Assignments already cleared by archiving are not restored automatically.

Public API and MCP

The public GraphQL API provides paginated titles and departments queries, scoped by workspaceId. Workspace admins can use separate create and update mutations. See the catalog API examples.

The existing MCP tools list_workspace_members and list_team_members return title, title_id, and department metadata. There are no dedicated title or department management tools. See the MCP tool reference.